Welcome to our help article on duplicating revisions into new items! In this guide, we'll explore a powerful feature that allows users to effortlessly replicate any available revision from the revision history into a brand-new item. This enables you to recreate an item based on a previous version, retaining its structure, project context, shared settings, assignments, and even due dates.
Duplicating a Revision Entry
Using the three-dot menu in the top, right-hand corner of your chosen item, select the revision history.
From the entries down the right of the page, select the revision that you would like to duplicate into a new item. You can expand an entry by clicking on the arrow to show more granular changes.
When you've chosen your revision, hit the duplicate button. This action will produce a model in the centre of the page asking you to confirm the details. The model lets you know the date of the revision entry being duplicated and that it will use the content and structure from the original item. It will also give you a placeholder name, with the option to change it.
Select 'confirm' to duplicate the chosen revision entry into a new item.
Upon duplication, the restored item's revision history starts with the restored revision event. It's important to note that the previous history is reset, meaning the revision history from the original item will not be carried over.
What about the structure and workflow?
Each duplicated item is created anew, following a customizable structure that mirrors the template used in the selected revision. This ensures that your new item maintains the same organizational framework, tailored to your project's unique requirements.
With regard to the workflow, the duplicated item will be automatically placed at the first step of your project's default workflow.
What happens to components?
The structure will be the same as the one represented in the revision with the exception of components;
If you're duplicating a revision entry from an item that contains a component(s), these will be flattened out in the new item. This essentially means that the new item will carry the fields from the component but they will be decoupled from each other.
Where can I find the duplicated item?
The duplicated item finds its place within the same folder as the source item, maintaining your folder hierarchy and ensuring easy navigation for you and your team.
Will the original item's assignments and due dates be affected?
Assignments associated with the source item are replicated in the duplicated item. Whether at the item step, or workflow step level, the assignments remain intact, ensuring that responsibilities are properly carried over.
The due dates set for the original item are seamlessly transferred to the duplicated version, ensuring that your timelines remain consistent.
If you want to learn more about GatherContent's revision history, check out these resources: