This setup guide takes you through the steps you should complete, to ensure your project is a success!

The steps you should follow are:

  1. Create the first template
  2. Create content items
  3. Create folders to organise content
  4. Customise the content workflow
  5. Invite your team
  6. Kick-off the projec

1. Create the first template

Content templates make it easy for people to provide any type of content in the correct format, and style. Whether it’s blog articles, website pages or email newsletter content.

Here's a short video about this: 

These help articles should help you build your templates:

2. Create content items

Content items are where your content gets created. From the initial drafting, to getting feedback with comments, through to final approval.

Here's a short video about this:

To create content, you can:

3. Create folders to organise items

Folders are the way to organise content inside a project. They can be set-up to reflect the sitemap of your website, the sections in your blog, or to group content in the best hierarchy for your project.

Here's a short video about this:

The help article below should help you create and use folders:

4. Customise the content workflow

Content workflows are unique to each project. You should customise your workflow to reflect the process your team goes through when creating content.

Here's a short video about this:

Why customise your workflow?

  • Your project workflow provides structure to the project, by clarifying the content process to the wider team. Customising each status and its' description helps the team to understand the workflow and use it as guidance once the project's live.
  • It helps your team to know what's expected of them when working with the content.
  • It keeps your project moving, by informing all stakeholders of the process and responsible parties.

Workflow tip!

  • Workflow statuses can be read-only. It's particularly useful for situations where you want to prevent content editing. For example, when content is at the 'approved' status or 'ready to move to CMS'.

5. Invite your team

Invite your team to this project so they can get started creating content with you. You can customise roles and permissions for everyone you invite into your account (e.g. clients, team mates, legal etc).

These help articles take you through how to set up access and permissions for your team:

  • Do you want certain users to see certain projects? Use project access to control this
  • Do you want certain users to only be able to complete certain actions? Use role permissions to determine who can do what inside your project

6. Kick-off the project

Now you're set up for success!

Once the project is in shape (with the above steps), assign the team to the items they're responsible for, using your customised workflow for guidance.

If you're working to due dates, you can set those for each status in the workflow.

Then, it's just a case of getting stuck in and writing some content! 🤓

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