Overview of the Content hub

We've made several updates to the Content hub. Please see the sections below for details of the changes.

Project architecture: Folder structure

Previously, content hierarchy in GatherContent was parent items and nested child items. Typically, parent items were often used as 'folders', to create the desired hierarchy.

In the new content hub, you'll see folders on the left, in the sidebar. Folders now represent your content hierarchy, and act like 'parent items' used to.

All of the child items that used to be nested under these parent items, will be items inside that folder, when you click it to open it.

The parent item may have contained content, so the parents still exist as items. You'll find them inside the folder that has the same name as it 👍

Hierarchy View

The 'All items' view

Here you'll find all items inside your project. This view is free from hierarchy, so it's not possible to re-order items here.

Once you've created an item, you can easily drag it to the right folder, and apply a template using the bulk actions toolbar.

Click and drag items to re-order them, or drag them to another folder in the sidebar to move them in your hierarchy.Click on the folder below 'All items', to see the items that sit at the top level of your project hierarchy. This folder should have the same name as your project. 

Click the other folders in your hierarchy to open them, and you'll find the rest of your content 👍

Drag-and-drop item re-ordering

You can now re-order items (and folders) inline with drag-and-drop.

Drag items to another folder to move them within the hierarchy.

Tip #1: You can also do this for multiple items at once by holding Shift on the keyboard and selecting items. Click and drag them into their new location.

Tip #2: You won't be able to re-order items when sorting is turned on. You'll see a small arrow next to a column header, if sorting is on.

Creating items

Items are now created in-line, one at a time. First, navigate to the folder where you want to add a new item.

Click 'Create new item'. Type the name of the item and on your keyboard press 'Return', 'Enter' or click anywhere on the page on to save.

Once you've created an item, you can easily drag it to the right folder, and apply a template using the bulk actions toolbar.

Click and drag items to re-order them, or drag them to another folder in the sidebar to move them in your hierarchy.

Creating folders

Hover over an existing folder and click the 'Create folder' icon to create a new one below it.

So to create a folder at the top level of the your project, click the + folder icon against the project folder (the folder with the same name as the project).

Folders represent your project hierarchy, so should be used similarly to 'parent items'. 

For any other levels of the hierarchy, click the + folder icon next to any folder, to create a sub-folder underneath it.

Folders exist only in the sidebar, so items should be dragged to and from folders. You can't drag folders into the list of items.

Viewing the sitemap

You can still access the sitemap of your project (the visual hierarchy), by hovering over the project's folder in the sidebar.

This opens in a new tab and contains the entire project's hierarchy.

Alternatively, you could export your project as a Word document. The first page is a list of your sitemap, showing the hierarchy 👍

Sorting items by column

In the Content hub you can sort items by clicking on the column headers:

You can now sort:

  • Alphabetically on item names

  • Alphabetically on template names

  • Due-dates

  • Last time the items were updated

  • By the number of assignees on an item

  • By folder

  • By the number of comments on an item

You can also toggle sorting off, to return to the default. Click again on a column heading to toggle sorting off.

Searching for an item in a project

You can still search for items and content in usual way, using the search bar in the top right of GatherContent 👍

You can also type into the 'Search' bar at the top of the Content hub, to filter the page contents.

Bulk actions - updating workflow status, due dates, assignees, templates and more

Instead of checkboxes to select multiple items, you can now select on the item entries' whitespace (next to the item name) to select it. Select multiple items by holding down Shift whilst selecting.

At the bottom of the screen you'll see the bulk actions bar. Hover over each icon to see what it does. The actions are the same as previously existed, but with some new functionality - you can now 'loop people in' to workflow status updates from the Content hub!

Copying items

You can now copy items from the Content hub into other projects or into the same project.

This can be done by selecting the item and selecting the 'copy' icon from the bulk actions bar. After this you'll be able to select which project to copy the item over to.

Once the item is copied over, it will appear in the most top-level folder of the project you've moved it to. It will also have the first workflow status applied. You can move this into another position by drag and dropping it.

Where can I find my assignments?

To make your content a bit more task-focussed, we now have a dedicated 'My assignments' section where you can find tasks relevant to you.

Item list improvements

Now you can see a list of items you're assigned to in the item sidebar.

You can also search for items by name by typing into the search box.

In-item breadcrumb

Now from inside an item, you can see where you are within your folder-hierarchy.

Where are my project files?

Your project files can now be found in the 'Files & media' section. 

What will my existing website project look like in the content hub?

In addition to the new features that the content hub offers, including:

Folders, are the most significant change that you need to be aware of if you are using GatherContent to manage the creation of website content.

We have introduced folders to GatherContent as new way to organise content within your projects. In the old content tab, content items were set in a fixed structure that mapped to a traditional website hierarchy. However, we firmly believe folders offer a far more flexible way to organise website content production. CMS' are increasingly moving towards component based content structures to make it easy for content to be reused across a site. Folders in GatherContent can be used both as parent items to map to a traditional hierarchy and, as a way to group and organise content that will be re-used across a website (such as testimonials).

Example website project in the (old) content tab:

Example website project in the (new) content hub:

As you can see from the images above when your account is transformed:

  • Folders are generated for all parent items

  • Parent items are moved into their new associated folders, with the same name, maintaining any existing content

The content tab previously gave you a view of the hierarchy of your project's content. In the content hub, this is available from the Hierarchy view:

If you have any questions about your account transformation, contact us!

Where do I find my archived (trash) items?

Your archived items can now be found in the 'Trash items' section.

You can now restore archived (trash) items by opening 'Trash items' in the sidebar. Click the items that you'd like to restore, and click the 'Restore items' button at the bottom-centre of the page.

Tip: Accessing and restoring archived Projects is done in the same way as previously.

Integrating with GatherContent

As a result of these updates, there have been some changes to the way our integrations work.

All GatherContent integrations will now import items as a flat list, without hierarchy.

API Changes

As a result of these updates, some of our API endpoints have changed:

Retrieving (Getting) an item

GET /items/{item_id}

Listing items (Getting a list of all items)

GET /items

Retrieving the item(s) will no longer return a parent_id, but will instead return a folder_uuid.

For more detail, please see our API documentation.

New endpoints

GET /folders

This will return a list of all your projects folders.
See documentation.

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