This article explains how to set text fields to be rich or plain text and how to place word and character limits on them.

Set your text field settings

When building an item structure, you can choose to set each text field as either rich text or plain text.

  • Rich text fields allow people to edit the formatting of the text, including heading styles, bold, hyperlinks and more.
  • Plain text fields allow people to only write the text. You can apply formatting later on when the content is in your CMS.

1. Go into the template or structure that you want to set the text field types for. You can get here in two ways:

  • Directly clicking the template name from the Templates tab
  • From inside an item, by clicking the name of the template or structure currently applied, and then 'Edit this Template or Structure'

2. Once in the structure editor, locate the field you want to set to rich or plain text.
3. In the top-right of the field, click on the 'Plain text' settings button.

4. If you want to enable plain text, simply flip the 'Enabled' toggle to green. To disable plain text, and revert the field to using rich text to allow formatting, flip the toggle again to 'off'.

5. If the field is plain text, you'll see the plain text icon as green, and 'Plain text' written underneath the field label.

Tip: All text fields are rich text by default.

Setting word and character limits

Word and character limits are really helpful to inform your content writers how much (or how little) content that should be added to a field. You can add a word or character limit to any text field as part of the structure or template that is applied to an item.

Add a word or character limit to a field

1. Go into the template or structure that you want to add a character or word limits to. You can get here in two ways:

  • Directly clicking the template name from the Templates tab
  • From inside an item, by clicking the name of the template or structure currently applied, and then 'Edit this Template or Structure'

2. In the structure editor, locate the field you want to add the word or character limit to.
3. In the top-right of the field, click on the 'Content limit' button.

4. Flip the toggle 'Enabled' toggle to 'on'

5. Enter the amount you want to limit the content by, then choose the type (characters or words).

6. Save the template or structure when you're done.

Tip: When limits are in place for a field, they won't stop you from entering or saving content. They will just highlight that the limit for that field has been exceeded, so you can review it.

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