Once you’ve got some items in your project, you will need to add structure to them. Adding structure to items is essential as it enables you to add content to them.

Looking for the legacy help documentation? You can find that here.

What is structure?

Structure is essentially the building blocks of items and consists of different content input fields such as text fields, asset fields and selection fields. You can combine different field types depending on the type of content that is required. As a basic example, for a news article, you may need an asset field for the article image, a text field for the article title, and another text field for the main article content. Structures are rigid in that they can't be changed on-the-fly by authors, allowing for more accurate content creation.

Structure vs a template - What's the difference?

An item can have a 'custom structure', which is a specific structure that exists only on that item, or the item can have a template applied to it.

A template is a saved structure, which can be easily applied to other similar items. Using the example above, you can save the news article structure as a template called 'News article' and use that template across multiple items that are also news articles. This not only saves time but also ensures content requirements are consistent and accurate.

Tip: Plan to migrate your content using one of our CMS integrations? All of our integrations with CMS systems work on template mappings, so we recommend saving all item structures as templates if you plan to migrate your content.


Please note: If you plan to migrate content to your CMS using one of our integrations, your items must use Templates. Custom structures will not be recognised when creating field mappings.


How to add structure to an item

You can add structure to an item in two ways, from an item and from the Structure tab in your project.

From an item

1. Open a blank item (without a structure or template currently applied). You'll see a button telling you to 'Add structure'.

2. Click the 'Add structure' button and you'll be taken into the structure editor.

From the Structure tab

1. Navigate to the Structure tab.
2. Click the 'Create New' button and add a name for the template.

Building your structure

1. Drag the fields that you want in this structure from the left onto the middle of the page to build up your structure.

For more information about different types of fields, read our Understanding field types help article.

2. Hovering over fields will reveal extra controls on the right side. Here you can select a field (to select and delete multiple fields at once), drag the field to reorder it or delete the field.

3. Customise fields with field names to reflect the content you want to collect. You can also add instructions for further clarity.

4. Some fields have certain settings you can change. Text fields for example can be set to be plain text only (no formatting) or have character/word limits set. On Scale and Transform plans, you can create repeatable text fields.

5. Tabs allow you to break up the required content of an item. For example, you may want to separate metadata into its own tab to keep this technical area separate from the main content.

For help using tabs, read our Using tabs help article.

6. Save the structure by clicking the 'Save' button. Clicking the dropdown and selecting 'Save & Close' will save your changes and return you to where you left off. For custom structures, you'll also have the ability to save the structure as a template.

For more information on how to use and manage templates, read our Using Templates help article.

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